Effective April 2, 2022, guest access to shared content in SharePoint will expire after 180 days. A guest is an external user (non U of T email). The primary SharePoint site administrator will be alerted to upcoming expiring users and can choose to renew the guest access. If no action is taken, the sharing links will automatically expire and the guest will lose access. This article provides instructions for extending guest access. This policy only applies to new guests added after April 2, 2022.

The primary SharePoint site administrator will start to receive e-mail notifications 2-3 weeks ahead of time informing you about any guests that are set to expire.

In addition, a yellow banner will appear on the web versions of SharePoint.

As administrators you will be able to: 

• Let access expire automatically on the scheduled date 
• Forcibly remove access immediately 
• Extend access for another 180 days 

To manage the expiry:

1. Click on the Manage access link in the email.

OR

2. Click on the Manage text in the yellow banner.

OR

3. Go to the Gear icon (top right) > Site Permissions.

From here you will see the Access Expiration pane.

• Select the user with a check mark and then either Extend access or Remove access.
• Confirm the action when prompted.

The user will not receive a notification either if they have been extended or removed.

Exceptions